Job Description

• Full Time
• Remote
• 480 USD

About the Role

We are looking for a Legal Administrative Assistant to manage the preparation, sending, follow-up, and filing of rental contracts. This role is key to ensuring smooth, accurate, and timely contract processing across our property portfolio.

Key Responsibilities

• Draft lease agreements and manage them through automated templates
• Prepare addendums, renewals, extensions, and contract modifications
• Review personal data, dates, amounts, deposits, and agreed terms for accuracy
• Send contracts to landlords, tenants, and guarantors
• Actively follow up on pending signatures via email, phone, and WhatsApp
• Collect and review documentation: ID cards, NIE, passports, property registrations, guarantees, and proof of solvency
• Update contract status in the CRM or internal system
• Maintain digital filing and organization of contractual documentation
• Track expiration dates, renewals, and other key deadlines
• Draft formal communications, requests, and contractual notices
• Coordinate with the sales, operations, and administration departments
• Contribute to the improvement and automation of legal and administrative processes

Requirements

• Degree in Law or similar legal training
• Experience in real estate agencies, law firms, consultancies, or property management is a plus
• Strong writing skills and attention to detail
• Highly organized, with the ability to manage multiple files simultaneously
• Proficiency with digital tools, Google Workspace, and Microsoft Office
• Strong communication skills with landlords and tenants
• English proficiency is a plus

Competencies

• Organization and accountability
• Proactivity and results orientation
• Strong follow-up skills
• Clear and professional communication
• Autonomy and problem-solving ability
• Discretion in handling confidential information

What We Offer

• The opportunity to join a growing PropTech company specialized in student and young professional housing
• Training in contract management and real estate operations
• Exposure to digital tools and automated processes
• A young, dynamic, and multidisciplinary work environment
• Growth opportunities within the legal and operations areas